Powerful Keyword and Property Search in SharePoint Server
MSDN has the best resources for understanding the keyword sytax and property searches. You'll notice a lot of these are common across search platforms making it easy to adopt by end users. Property search is extremly powerful for filtering down your results and worth your time to learn.
- MSDN - Enterprise Search Keywords and Inclusion and Exlusion Rules
- MSDN - Enterprise Search Property Filters
- Robert Bogue MVP does a great job of describing properties from end to end in his "Harnesing Properties in SharePoint Search" article. The applies to SPS 2003, but offers a lot of insight into how you'd do it in 2007.
If I'm searching for more data about content types using a keyword simple term, a great way to associate a template, workflow and meta data capture, I might search for content types. Words following the ">" are example searches.
>content types
If that doesn't return the result I'm looking for I could add an keyword included term with a plus such as +sharepoint. Maybe I want to exclude exchange terms, so I can use an excluded term.
>+sharepoint content types -exchange
To narrow down my search I could add a property such as title:"content types." Property searches support quote phrases:
>+sharepoint title:"content types"
If I know that William Devo authored the document I could do a property search based on author for example:
>+sharepoint +title:"content types" author:"william devo"
If I know that the document should be on the office portal, I could search
>+sharepoint title:"content types" author:"william devo" site:http://office
Note: (no trailing slash on URLs.) The prefix property similar to a wild card search search described below applies to property searches where I can search for properties where I want to include multiple spellings. Maybe I don't know if he was Will or William.
>+sharepoint title:"content types" author:will site:http://office
I may want to do another property search to restrict it even more since I know I only want word docs.
>+sharepoint title:content types" author:will site:http://office filetype:doc
How do you do an OR? Simply include multiple property filters maybe it's bill or will/william.
>+sharepoint title:content types" author:will author:bill site:http://office filetype:doc
If all this seems like a lot to do on the simple search query box, you can use advanced search. Using this same last example I could use the following:
Find Documents with:
| sharepoint | |
| content types | |
| exchange |
Narrow:
Result type: Word documents
Property Restrictions
Where the property... Author Contains Will or
Author Contains Bill and
URL Contains http://office
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